Invitation(written)

Invitation(written)

Invitation is a way to invite someone or more to go to a place or to do something.
There are two types of invitation :
a. Formal Invitation
b. Informal Invitation

How to Write An Invitation :

Here's How:

1. Names of party hosts or sponsoring organization.
2. Type of event (birthday party, business networking meeting, etc.).
3. Place.
4. Date.
5. Time.
6. RSVP date and phone number.
7. Any special dress requirements from black-tie to bathing suits.
8. Rain date (if any).
9. Be specific about who is invited, whether address only, with guest, or with spouse and children.

1. Before you write an invitation, decide on the tone, voice and level of formality, based on the event itself. This will dictate whether you hand-write the cards or have them printed, and whether you choose A preprinted or personalized invitation.

2. Choose the type of invite you want, and order or buy a few more than you think you'll need. This will permit you to add some guests to your list at the last minute, if necessary. For small parties, you may want to hand-write the invitations on stationery or blank cards. For large gatherings, consider ordering printed invitations.

3. Determine the wording of your invite based on the level of formality. For example, a formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.'

4. Include the names of the host and/or hostess, as well as the place (with street address), time, date and purpose of the occasion, even if it's a simple get-together.

5. Make sure to add RSVP information at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number.

6. Include a respond-by date on a formal invitation so you can get an accurate head count in time to adjust the amount of food, number of place settings and room size. For a wedding, charity function or other formal event, consider including a response card and a stamped, self-addressed envelope inside the envelope containing your invite.

7. Mail invitations three weeks before most events, four weeks before a formal affair and three months before a wedding, to allow for airline reservations. For events held during the December holidays, send invitations around Thanksgiving.

Be sure your invitation letter includes:

·         The name of the person sponsoring the event (who is the host/hostess?)

·         Exactly who is invited (can someone bring a guest, spouse, child?)

·         What type of social event is being held

·         The date, address, and time of the event

·         Directions or a simple map if the location may be difficult to find

·         What type of dress is appropriate or preferred

·         The phone number and deadline to reply; precede these facts with “RSVP” (French abbreviation for “please reply”)

What does R.S.V.P. mean?
R.S.V.P. stands for a French phrase, "répondez, s'il vous plaît," which means "please reply.“ The person sending the invitation would like you to tell him or her whether you accept or decline the invitation. That is, will you be coming to the event or not?

Extend a formal invitation

Tips: Formal invitations have a fixed format. They may be handwritten or printed, but never on business letterhead stationery. The invitation is centered on the paper. A stamped, self-addressed response card will frequently accompany the invitation.